Executive Assistant for Administration in the National Capital Region

Company Name:
DynCorp International LLC.
Job Summary
Serve as Executive Assistant for Administration in the National Capitol Region.
Principal Accountabilities
Provide administrative support to the National Media Exploitation Center (NMEC) to include, but not limited to, the following:
Assist in composing non-technical correspondence to include endorsements, requests for data, briefings, rosters or reports;
Assist in screening incoming correspondence and determine appropriate actions;
Assist in the review of outgoing correspondence and reports, ensuring proper formats and correct grammatical content are used, and ascertaining that all necessary coordination has been completed;
Assist in maintaining an appointment calendar and facilitate coordination for NMEC leadership to attend meetings and other functions;
Assist in creating for government review of travel orders submitted via the Defense Travel System (DTS);
Assist in coordination submission of Country and Theater Clearance requests;
Assist in advising travelers on Combatant Command travel requirements, to include obtaining official passports and visas;
Assist in monitoring and tracking official travel for NMEC personnel in accordance with Joint Travel Regulations;
Assist DTS users with application issues/problems;
Assist in monitoring and tracking NMEC-wide taskings and ensuring proper notification, coordination, and follow-up;
Assist in maintaining records management for EI;
Follow records management instructions and guidelines to assist in ensuring procedures are followed for the proper maintenance, storage, and destruction of all types of records and correspondence;
Assist government in filing/saving official records to the central filing system (hard and soft) and in reviewing documents for destruction or retirement;
Assist in providing and supporting all routine and non-routine first call (Tier 1) response/resolution on a number of different topics requiring knowledge of customer service principles and practices in human capital, training, travel, task management, and records management;
Assist in conducting assessment of monthly organization overtime/compensation report and develop into a cost matrix by each NMEC office;
Assist in managing the Newcomer Orientation Program conducting a four-hour monthly in-processing brief for new NMEC employees;
Understand the learning needs of clients and assist training focal point on meeting the requirements, as appropriate
Research, investigate, and provide recommendations on new or improved business and management practices for EI and/or NMEC which may have an impact on the organizational structure, manpower authorizations, end-strengths, and staffing requirements;
Participate in working groups to plan and develop internal strategies to address issues and concerns regarding improvement processes;
Assist in ensuring proper documentation, notification, escalation, tracking, and follow-up of customer requests;
Perform other duties as required.
Knowledge and Skills
Must have current TS/SCI security clearance and current background investigation.
Must have current CI scope polygraph (CSP) examination.
Experience and Education
Must have five years' of specialized personnel administrative support experience.
Proficiency using the MS Office Suite of applications (e.g. MS Word, Excel, PowerPoint, etc.), MS Project, and Microsoft Access (database).
High School Diploma
Physical Requirements/Working Environment
Standard office environment
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Job: Intelligence & Analysis
Schedule: Full-time
Job Posting: Jul 18, 2014, 12:06:09 PM
Unposting Date: Ongoing

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