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Administrative Support Assistant III (TDF)

Company Name:
Capital One
Title: Administrative Support Assistant III (TDF)
Location: United States-Virginia-Vienna-Towers Crescent (12067)
Job Number: 763334
The Company & The Team: Capital One is a diversified bank that offers a broad array of financial products and services to consumers, small business and commercial clients. Ranked #127 on the Fortune 500, Capital One is one of the nation's top 10 banks and has one of the most widely recognized brands in America. We nurture a work environment where people with a variety of thoughts, ideas and backgrounds, guided by our shared Values, come together to make Capital One a great company and a great place to work. At Capital One, our administrative team is a different breed: They know how to run the show and making spreadsheets is one of their favorite pastimes. If this encompasses the essence of your soul, you could be a perfect addition to our administrative staff. Daily, you'll oil the gears for managers and teams--doing everything from organizing calendars to making travel arrangements. You'll also have the pleasure of working alongside some of the top administrators in the business. Join our team today for world-class experience at a worldwide corporation voted one of the "100 Best Companies to Work For." The Role: A great opportunity exists for detail oriented, innovative, confident, and experienced professional to work with a stellar team in a growing business. The ideal candidate will be team oriented and have the ability to work with other administrative professionals collaboratively, ideally possess flexibility, be able to adapt to constantly changing demands and show themselves capable of taking on new and unfamiliar tasks. In addition, you will be competent at multi-tasking and will frequently find yourself in the center of everything that happens in the office. This position is extremely pivotal to the success of a well-run, efficient operation. Administrative Assistants perform an array of administrative and clerical functions essential to running an organization efficiently. You will serve as an information and communication manager for an office; plan and schedule meetings by managing calendars; handle travel arrangements; create expense reports and disseminate information by using the telephone, e-mail and mail services. You are an administrative professional who is poised to grow your career while still growing your life. And we understand! Let Capital One be your home away from home. Opportunities for personal and professional fulfillment in a dynamic, technologically-progressive organization await you. Responsibilities: Responsible for the administrative coordination of day to day activities for managers and/or teams of the Digital Technology team. - Act as the liaison for external agencies/vendors, specifically for billing-related issues, and to resolve issues or answer questions that arise within the department. - Coordinate meetings and events by booking rooms, preparing materials, arranging catering and pursuing technology solutions to facilitate business agendas. - Manage approximately five calendars and schedule meetings. - Support managers and teams by assisting in day-to-day logistics (work orders, computer/phone issues, supplies). - Answer questions and resolve problems for the internal team and cross-functionally as it relates to department specialty. - Track information such as organizational charts, seat assignments, meeting notes, project and program documents. Assist in the creation of documents, spreadsheets and presentations for projects and programs. - Process travel and general expenses for managers and teams using Capital One systems. Maintain contracts and invoices for tracking cost center budgets. - Arrange travel accommodations and itineraries for managers and/or team. - Be familiar with all office landscapes such as scanner, fax machines, copy machines and multi-line phones. - Maintain confidential files and records. - Serve as a local point of contact for the department at the work location and facilitate and plan local events, in conjunction with management and committees, in support of efforts to keep Capital One a Great Place to Work. Qualifications: Basic Qualifications: - High School Diploma, GED, Equivalent Certification, or Military Experience - Proficient in Microsoft Office (Excel, Visio, Word, PowerPoint, Outlook) - 2 years of experience in Administrative Support Responsibilities - 1 year of experience in Multi-tasking Preferred Qualifications: - Associates Degree - Software expertise in Microsoft Excel, PowerPoint, Outlook, Word, Visio - 5 years of experience in Administrative Support Responsibilities - 2 years of experience in Verbal and Written Communications - 2 years of experience in Multi-tasking At this time, Capital One will not sponsor a new applicant for employment authorization for this position. No agencies please.
Capital One is an equal opportunity employer committed to diversity in the workplace. Capital One promotes a drug-free workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, protected veteran status, or disability status. Job: Information Technology

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