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Administrative Services Assistant

Company Name:
Department Of The Treasury
U.S. citizens; no prior Federal experience is required. Permanent Full time This position is for an Administrative Services Assistant in the Office of Management Services, Management Programs Division of the Financial Crimes Enforcement Network (FinCEN). Incumbent performs a variety of administrative services; inventories, controls, and issues a wide variety of supplies and equipment; provides incoming and outgoing mail services, including special mail packaging and delivery; and schedules and oversees transportation services. You must apply on-line. See the How to Apply Section. You must be a U.S. Citizen. Drug testing is a condition of employment; subject to random drug screening You are required to participate in Direct Deposit for salary payment. You must possess a valid State license and have a safe driving record. Demonstrate that you are medically qualified to operate a motor vehicle. The Administrative Services Assistant duties are:
Develops and administers systems to provide office supplies to FinCEN staff.
Develops systematic approach to maintaining supplies in the administrative services center so that supplies may be easily located and retrieved.
Administers systems for mail and package pick-up and delivery.
Maintains records of acquisitions and expenditures.
Receives requests for transportation services and prepares a daily schedule of courier and executive transportation trips.
Ability to train and direct staff and set and establish priorities in carrying out duties involved in providing delivery, pick-up, chauffeur services and vehicle maintenance, as well as to assist in supply, mail, and chauffeur activities.
As needed, operates vehicles to provide chauffeur or passenger transport services and to deliver or pick up mail and supplies.
Qualifications Requirements: Applicants must meet all qualification requirements by the closing date of this announcement. Your application includes your: 1. Resume, 2. Responses to the online questions, and 3. Required supporting documents. We use a multi-step process to evaluate and refer applicants:
1. Minimum Requirements : Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.
2. Rating: Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. Your application will be evaluated and rated under the Category Rating and Selection Procedures. Your resume and supporting documentation will be reviewed and compared to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications for this job, your qualifications will be further reviewed by a Human Resources Specialist and a subject matter expert, OR panel of subject-matter experts to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the critical experience requirements listed in this vacancy announcement. Your resume will then be placed in one of three rating categories, Gold, Silver, or Bronze, depending on your experience and education to this position. Although the process is self assessed, your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume, your score will be changed to a rating commensurate to your described experience. Providing false information may be grounds for not selecting you or termination after appointment.
Application of Veterans' Preference: the Category Rating Method does not add veterans' preference points or apply the rule-of-three, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category. Preference eligibles who do not have a service-connected disability of 10% or more will be assigned to the appropriate quality category based upon the job-related assessment and will be listed ahead of non-preference eligibles within the appropriate quality category.
3. Referral: If you are among the top qualified candidates, your application will be referred to a selecting official for consideration and possible interview. If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)), CTAP and ICTAP Candidates will be considered Well Qualified if they earn a minimum score of 85 on their responses to the assessment questions. We recommend that you preview the online questions for this announcement before you start the application process.
To preview questions please click here. Applicants must demonstrate in their resume and responses to the evaluation criteria/assessment questions that they meet the qualification requirements described below.
Specialized Experience: Applicants must have one year of experience at or equivalent to the GS-6 level that indicates the ability to develop procedures for inventorying, controlling and issuing supplies and equipment; coordinate mail and transportation services; conduct basic research on these functions; train and direct staff and establish priorities; and interact effectively with customers, staff, vendors and suppliers.
The experience may have been gained in either the public or private sector. One year of experience refers to full-time work; part-time work is considered on a prorated basis. The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:30 a.m. - 5:00 p.m., Monday - Friday). If applying on-line poses a hardship to any applicant, please contact us at the telephone number listed under "Contact Information." Applicants MUST CONTACT US 3 BUSINESS DAYS PRIOR to the Closing Date to speak to someone who can provide assistance for on-line submission. Requests for extensions will not be granted.
FinCEN provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
Step 1 - Create or Upload a Resume with USAJOBS ( ) - We suggest you go to the end of the Qualifications & Evaluation section of the job announcement to preview the online questions that you will answer in Step 3. You may need to customize your resume to ensure that it supports your responses to these questions. For more resume tips click here .
You may create a resume in USAJOBS or upload one of your own choosing. Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.
Step 2 - Apply Online Click the "Apply Online" link on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.
Step 3 - Answer the Online Questions and Submit Your Online Application If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finished" button.
Step 4 - Review and Confirm Your Submission You will now have the option to upload a document or print fax cover-sheets for your required documents (see step 5 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finished" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.
Step 5 - Submit Required Documents You can submit any required documents (discussed below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.
Document Upload: You may upload supporting documents in one of two ways: 1. Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application. You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS. Or 2. You can upload a document to an existing application by logging into your USAJOBS account profile. Click on "My Applications" and search for the vacancy. Once you've located the vacancy, click on the vacancy and select "Apply Online." Move through your existing application to the Documents page and select Upload in order to add a document to your application. Be certain to review your complete application for confirmation that the document uploaded. In the Application Review section, you may verify acceptance of your documents in CareerConnector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS. Fax: Create a fax cover-sheet in CareerConnector by following the "Faxing Supporting Documentation" instructions. The fax number will be on the cover-sheet. E-Mail: Send your documents by e-mail to .
We cannot accept ZIP file documents . It is the responsibility of the applicant to ensure that all questions listed in the announcement are answered and that all supplemental documents are received by the closing date. If required documents for a complete application package are illegible, or you do not provide all required information, as specified throughout this announcement including the below requirements, you may not be considered for this position or receive the special consideration for which you may be eligible.
( NOTE: Paper applications and information sent by mail WILL NOT BE ACCEPTED .)
Veterans' Preference: If you are claiming veterans' preference, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15, along with the required documentation listed on the back of the SF-15 form. An SF-15 may be found at: . For more information on veterans' preference, click here.
CTAP/ICTAP eligibles: If you are a displaced or surplus Federal employee eligible for consideration under the CTAP or ICTAP, you must submit proof of eligibility. For a detailed list of documents, click here.
OPTIONAL FORM (OF) 306, DECLARATION OF FEDERAL EMPLOYMENT : Applicants are required to submit a copy of a completed OF 306 to determine the suitability for Federal employment. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." If your contact information changes after the closing date of this vacancy announcement, send your updated information to to ensure you can be contacted throughout the selection process. Security Clearance: This position has been designated national security Level IV, Critical Sensitive. Applicants must possess a favorably adjudicated Single Scope Background Investigation (SSBI), and have been awarded a Top Secret clearance or be willing to undergo a SSBI, and the SSBI must be favorably adjudicated. Failure to successfully meet these requirements will be grounds for termination. Although individuals may be appointed prior to completion or update of a full personal history SSBI, continued employment with FinCEN is contingent upon satisfactory completion of the SSBI, the results of which fully meet the FinCEN's special employment criteria. All employees are subject to satisfactory completion of periodic reinvestigation and a continuing life style in conformity with applicable national and FinCEN directives. Any unfavorable information developed during an investigation or other official inquiry may result in termination of employment in accordance with established security policies and procedures.
Personal Identity Verification Credential: If selected, you will go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 ( ). Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
Probationary Period(s): Complete a one-year probationary period (unless already completed).
Statement of Employment and Financial Interest may be required.
Relocation Expenses: Will not be paid.
Selective Service Registration: If selected, male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System or are exempt from having to do so.
Executive Branch employees are barred from receiving or considering political recommendations from members of Congress unless they pertain to the character or residence of the applicant.
This is a non-bargaining unit position.
Declaration of Federal Employment: Complete a Declaration for Federal Employment to determine your suitability for Federal employment.
More than one selection may be made from this announcement if additional identical vacancies occur.
Buyout: If you previously left federal employment and received a separation incentive (buyout) and you are selected for this position, you may be required to repay the full amount of the buyout to the agency that paid you.
Privacy Act: Your application contains information subject to the Privacy Act (P.L. 93-579.5 USC 552a). This information is used to determine qualifications for employment and is authorized under Title 5 of the U.S. Code, Sections 3202 and 3361. !benefits.hms?orgId=13&jnum;=111919

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